How To Write A Resume That Beats Tracking Systems

If you’re on the job hunt, you may have come across the term “tracking system” or “applicant tracking system” (ATS). These systems are used by employers to manage and organize the large volume of resumes they receive for open positions. While they can be helpful for streamlining the hiring process, they can also be a challenge for job seekers. Without a resume that’s optimized for these tracking systems, your application may never make it into the hands of a human recruiter. So how can you ensure your resume beats the tracking system and gets you noticed by potential employers? We’ve got you covered.

The Basics of an ATS

Before we dive into how to write a resume that beats tracking systems, it’s important to have a basic understanding of how these systems work. Essentially, an ATS is a software that screens incoming resumes and ranks them based on how well they match the job description. Each system has its own algorithm and keyword filters, but they all have the same goal: to narrow down the candidate pool and make the hiring process more efficient.

1. Use ATS-Compatible Formatting

The first step to writing a resume that beats tracking systems is to make sure it’s formatted in a way that the system can read. This means sticking to simple, standard fonts (such as Times New Roman, Arial, or Calibri) and avoiding graphics, charts, and tables. Stick to a traditional, easy-to-scan layout with clear headings and bullet points. Most importantly, save your resume as a Word (.doc) or Text (.txt) file rather than a PDF, which can sometimes cause issues for tracking systems.

2. Tailor Your Keywords

To optimize your resume for an ATS, you need to tailor your keywords. This means carefully reading through the job description and incorporating the keywords and phrases used into your resume. For example, if the job description mentions “customer service” multiple times, make sure these words appear in your resume (assuming, of course, that you have relevant customer service experience). Don’t just copy and paste the job description, but rather use it as a guide to determine which keywords and skills to highlight.

3. Include a Professional Summary

Many tracking systems use a “knockout” feature, meaning if your resume doesn’t contain certain keywords, it will automatically be rejected. That’s why it’s crucial to include a professional summary at the beginning of your resume that highlights your skills and experiences in a concise and keyword-rich way. This will increase your chances of making it past the ATS and getting into the hands of a human recruiter.

4. Don’t Forget about Formatting

While keywords are key, formatting also plays a role in whether your resume makes it through the initial screening. Avoid graphics, columns, and headers that can trip up an ATS. Make sure your dates and company names are aligned correctly and spelled out in a consistent format. If you’re unsure, use simple black and white formatting without any special characters or symbols.

5. Keep It Concise and Relevant

Tracking systems don’t have the ability to understand context or read between the lines, so it’s crucial to keep your resume concise and to the point. Only include relevant experiences and skills that directly relate to the job you’re applying for. Aim for a one-page resume, if possible, and use bullet points to highlight your achievements and accomplishments rather than lengthy paragraphs.

A Final Note

While it’s important to tailor your resume for an ATS, it’s equally important to keep in mind that a human will eventually review it. That’s why it’s crucial to ensure your resume is not only ATS-compatible but also engaging and well-written. Use active verbs, quantify your achievements, and proofread for any spelling or grammar errors. With a resume that’s optimized for tracking systems and also showcases your skills and experiences, you’re sure to land an interview and stand out among the competition.

Writing a resume that beats tracking systems may seem like a daunting task, but with these tips and a little extra effort, you can ensure your application makes it to the next round. Keep in mind that different companies may use different tracking systems, so it’s important to tailor your resume for each job application. With time and practice, you’ll become an expert at writing resumes that get noticed by both tracking systems and human recruiters.